10 must-know portrait and index tips

Written by Evan Blackwell, CJE

For many Online Design schools, first deadlines arrive in January. Portrait pages are likely to be included in that deadline. You might think you have all the bases covered, but there’s a chance you might be forgetting something.

Over on Yearbook Help, we’ve compiled a list of 10 portrait and index tips you should know, specifically for first deadline. Kudos to John Gearhart, CJE, Walsworth Yearbooks sales rep in Oklahoma for compiling this awesome resource.

Visiting Yearbook Help to read the entire list will be valuable, but here’s a sample:

1. Even if you are not submitting your portraits on your first deadline, it is still a good idea to check all the names now. If the portraits are part of your first deadline, this is an absolute necessity.

  • Create a list of students who are not pictured for any reason. You need to put this in the book.
  • Even if you don’t put the list of not pictured students in the book, or flow them in the portraits section, you need to create a student in the Portraits area for each of those people.
  • Make a new grade for these students, and call it “Not Pictured,” for example. Do not flow that “grade” so you will not have blank boxes flowing with the rest of the portraits. This will allow you to tag them so they appear in the index and coverage reports.
  • Tagging photos enables the add caption option, which automatically generates a caption with the names of anyone tagged. Captioning group photos takes only a few seconds when completed this way.
  • Update misspellings or incorrect grades in the Portraits area, not on the pages.  Reflow when finished.

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Evan Blackwell, CJE

Evan Blackwell, CJE, is the Marketing Automation Supervisor for Walsworth. He's been a writer, editor and web content specialist for Walsworth for the past 15+ years, and is the author of the Yearbook Suite's "The Art of the Interview" unit. Prior to joining Walsworth, Blackwell spent five years as an award-winning newspaper and magazine journalist. He holds a bachelor’s degree in journalism from the University of Kansas.