January 25, 2011 / Design

Help your yearbook readers with an index

Written by Idea File Staff

Believe it – the index is the most-read section of your yearbook. The reason – it is the place students go to first to find themselves in the book, then to look up their friends, and then to find candid photos and look up teachers or other students.

There is no question that your yearbook needs an index. But now where do you begin? Here are some quick tips to keep in mind as you go about building this overlooked, but important, section.

  • Find a person on your staff who is detail-oriented. They are the best people for making sure everyone is placed in the index.
  • Decide if you want just students listed in the index, or if you want to list faculty, clubs and teams. Some staffs even index quotes and businesses from the ads section. It depends on how detailed you want to be; the larger your yearbook, the more you may want to include to help readers navigate the publication.
  • You certainly don’t need to wait until the last minute to start your index. While the index will be part of the last shipment of pages you submit, you can be indexing as many proofed pages as you can before you finalize the book.
  • Use the indexing software available to you. Walsworth’s Index Enhancement for InDesign and the Indexing palette within Online Design both simplify index creation for users by automatically scanning and tagging pages.

For more information on using the WPC Index Enhancement, Walsworth users can consult The Process Manual or your Indexing at-a-glance card. Online Design users looking for more information on the Indexing palette should refer to the Online Design Help section, or the Using Online Design manual.

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Idea File Staff

Idea File Staff reports are posts compiled by the Walsworth Yearbooks Marketing Department, covering a wide range of yearbook topics.