February 4, 2011 / InDesign / Winter 2011

In Step with InDesign: Creating Master Pages

Written by Idea File Staff

Master pages keep elements of your yearbook – such as folios, theme elements or repeating graphics – consistent throughout the book. You also save time, because you can make additions and changes to more than one spread in a document at the same time. When the time comes to begin planning your next yearbook, consider using master page elements for all of your division pages, for each section, for each grade level on your portrait pages, or even for spreads with feature articles.

Note that with these directions for editing master pages in InDesign, you will be using Walsworth’s Enhancements, so make sure they are loaded.

1. Always start a spread with a blank Walsworth template. It contains information necessary for correctly creating your page files, such as bleed bars, color information, job number and school name. Open a blank template in InDesign by selecting File > Open WPC Yearbook Template or click the Open Template button on the Walsworth Control Center palette.

2. When opening a blank template, you will be prompted to set the page range and color information for the document, and save the document.

a. In the Modify Page Range window, choose your document starting page and the ending page will auto fill to make a double-page spread. You can uncheck the Maintain Document Length box and enter a start and end page to make the document bigger.

b. In the Color Information window, you will be prompted to set the color information for each page of your document. You can indicate if pages will be Black and White or Four Color, and if any specific Walsworth Formula Colors will be assigned to a page. You
can return to the Color Information window at any time by clicking the Color Information button in the Walsworth Control Center palette.

c. In the Save File window, you will be prompted to save the document using the required naming format sequence of page range followed by job number. Browse to where you want to save the document and click the Save button.

3. The Pages palette has information about individual pages, spreads and master pages. With your new document saved and still open, you can open the Pages palette by going to Windows > Pages. To go to a master page spread, double-click on the pages icon next to the master page name. When you create a new document, the default master is named A-Master. If you create additional master pages (Pages > New Master), you can drag the master page icon onto a page icon to apply that master to that page.

4. Walsworth’s yearbook templates automatically include page numbers and folio copy boxes on the default A-Master pages. Although page numbers on master pages show as letters, they are programmed to appear as numbers on document pages. To make changes to the default folio copy or add other text or artwork:

a. Double-click on A-Master or the master page icons in the Pages palette (Window > Pages).

b. Zoom into the folio area by selecting the Zoom tool and clicking on the folio.

c. Select the Type tool and highlight the folio copy. Type in the text you want for your folio, or delete the text block if you do not want folio copy.

d. Font and font size for folio copy or page numbers can be changed on the master pages by going to Type > Character or Type > Font and Type > Size.

e. Add any additional graphics, images or copy to your master pages that you want to appear on all other pages in the document.

Idea File Staff

Idea File Staff reports are posts compiled by the Walsworth Yearbooks Marketing Department, covering a wide range of yearbook topics.